Why We have to Create the Vendor Account Group in SAP ?

When you create a master record for a business partner, you must enter an account group. The account group determines:

  • Which screens and fields are necessary for entering master data
  • Whether you can make an entry required or Optional in these fields
  • How master record numbers are assigned (externally by you or internally by the system) and the number range from which they are assigned
  • Which partner functions are valid
  • Whether the business partner is a one-time vendor
  • which fields are to be hidden by the SAP R/3 System
  • Additionally, for vendor master records, the account group determines:
    • Whether  default purchasing data in the vendor master is to be transferred to article master records and purchasing information records
    • Whether there are any other  data retention levels below the purchasing organization level (for example, site or vendor sub-range level) at which data can be retained in the vendor master, and if so, what these are
    • In the standard R/3 System, if you create a master record for the partner function ship-to party, for example, the system proposes an account group.
    • You can also use account groups to define all other partner function combinations (for example, if the ship-to party is also the payer for the goods).

Account groups allow you to group together accounts according to the above criteria. You define the account number interval and the number assignment type using number ranges.

SAP Recommendation
  • If you want to introduce new account groups, you should copy the existing ones and only then make the necessary changes. This enables you to test the new account groups at this stage (e.g. with regard to partner determination) even if you have not yet specified the remaining data.
  • The production system should contain only the account groups that are needed.
  • If you define your own account groups, the keys should begin with the letter Z since SAP keeps these name slots free in the standard R/3 System

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