SAP MM : How To MAINTAIN PURCHASING ORGANIZATION ?






WHAT IS MAINTAIN PURCHASING ORGANIZATION in SAP ?

PURCHASING ORGANISATION is an organizational unit in Logistics, subdividing an enterprise according to the requirements of Purchasing.
A purchasing organisation is an organisational level that negotiates conditions of purchase with vendors for one or more plants or companies. It is legally responsible for completing the purchasing contracts.
1.     A purchasing organization can be divided into several purchasing groups that are responsible for different operational areas.
2.     Each purchasing organization has its own info records and conditions for pricing.
3.     Each purchasing organization has its own vendor master data.
4.     Each purchasing organization evaluates its own vendors using MM Vendor Evaluation.
5.     Authorizations for processing purchasing transactions can be assigned to each purchasing organization.
6.     All items of an external purchasing document, that is, request for quotation, purchase order, contract, or scheduling agreement, belong to a purchasing organization.
7.     The purchasing organization is the highest level of aggregation (after the organizational unit "client") for purchasing statistics.
8.     The purchasing organization serves as the selection criterion for lists of all purchasing documents.
From the Materials Management and Purchasing view, the purchasing organization is responsible for all purchasing activities (including the processing of requests for quotations and purchase orders, for example).
The purchasing organization is integrated within the organizational structure as follows:
·         Corporate-group-wide purchasing :- A purchasing organization is responsible for the purchasing activities of different company codes.
o    In this case, you do not assign a company code to the purchasing organization, but specify the company code concerned for each individual purchasing transaction.
o    You assign plants from different company codes to the purchasing organization.
·         Company-specific purchasing :- A purchasing organization is responsible for the purchasing activities of just one company code.
o    In this case, you assign a company code to the purchasing organization. The purchasing organization may procure only for this company code.
o     You assign only plants of the company code concerned to the purchasing organization
·         Plant-specific purchasing: A purchasing organization is responsible for the purchasing activities of one plant.
o    In this case, you assign the plant and the company code of the plant to the purchasing organization.
o    The purchasing organization may procure for this plant only.
SAP Recommendation

·         Purchasing organization 0001 is already preset in all dependent tables.SAP recommends that you retain this number if you require only one purchasing organization.

In this Post , we will learn how to set up your purchasing organizations

STEP 1: Following is the path For MAINTAIN STORAGE LOCATION

  • IMG activity path :IMG > ENTERPRISE STRUCTURE > DEFINATION >MATERIAL MANAGENENT>MAINTAIN PURCHASING ORGANIZATION
  • Transaction code : SPRO

STEP 2:Click On SAP reference IMG Option, and then Go as per following Path


STEP 2.1: Click on execute button to MAINTAIN PURCHASING ORGANIZATION (Following type Window will open)


STEP 3:  Click on New Entries Button (Following type Window will open)



STEP 4: Enter the 4 Digit Purch. Organization Code& Give appropriate Purch. Organization Description


STEP 5:  Hit Enter Button &Then Click On Save Button to store Configured data

Note
·         Make Sure that you will Create the Reference Purchase Organisation with above Procedure, ref. Purch, Org is helpful for giving access to management as well as central Purchase Organization who can do purchase/contracting for all company/plant 
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